Office Administrator

Paszkiewicz Reporting & Records Retrieval; Glen Carbon (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Paszkiewicz Reporting & Records Retrieval in Glen Carbon, IL seeks an Office Administrator to support daily office operations, HR processes, and employee engagement. This on-site role ensures a welcoming environment for employees and visitors and helps keep the workplace organized.

The position handles front desk duties, mail and package management, supply inventory, conference room coordination, and HR administrative tasks such as onboarding support and benefits communications.

Qualifications

• Experience in office administration.
• Strong written and verbal communication.
• Professional and welcoming demeanor.

Responsibilities

• Answer and route incoming calls promptly and accurately.
• Greet clients, visitors and resource partners in a professional and welcoming manner.
• Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
• Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
• Maintain a clean and organized reception area.
• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• Prepare workstations for new employees and ensure supplies.
• Monitor the HR inbox and escalate urgent matters appropriately.
• Assist with benefits administration, including enrollment communication, invoice processing, and inquiries.
• Maintain office areas and coordinate service providers as needed.
• Manage the Conference room calendar and setup for meetings

Skills

Front desk operations

HR coordination

Tools

Microsoft Office Suite

Calendar/Email management

Job description

Location :Glen Carbon, IL

Reports To: HR Manager

Hours: Monday -Friday, 8:00-4:30 (40 hours/week)

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

Front Desk & General Support

• Answer and route incoming calls promptly and accurately.


• Greet clients, visitors and resource partners in a professional and welcoming manner.


• Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.


• Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.


• Maintain a clean and organized reception area.

HR Support and Office & Administrative Operations

• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.


• Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.


• Assist with monitoring the HR inbox and escalation urgent matters appropriately.


• Assistwith benefit administration, includingenrollmentcommunication, invoice processing, and employee inquiries.


• Maintain office areas and coordinate service providers as needed.


• Managing the Conference room calendar and setting up the conference rooms for meetings