Office Administrator

Paszkiewicz Litigation Services; Glen Carbon (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Paszkiewicz Litigation Services in Glen Carbon, IL is seeking an Office Administrator to support daily office operations, HR processes, and employee engagement. This on-site role ensures a smooth administrative workflow and a welcoming environment for employees and visitors.

You will handle front desk duties, assist HR initiatives, manage supply inventory, coordinate conference room bookings, and support onboarding.

Qualifications

• Experience supporting front desk and HR tasks.
• Ability to handle multiple tasks with prioritization.
• Strong communication and organizational skills.

Responsibilities

• Answer and route incoming calls promptly and accurately.
• Greet clients and visitors professionally.
• Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
• Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
• Maintain a clean and organized reception area.
• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• Prepare workstations for new employees, ensuring space is clean and equipped.
• Assist with monitoring the HR inbox and elevate urgent matters appropriately.
• Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
• Maintain office areas and coordinate service providers as needed.
• Managing the Conference room calendar and setting up the conference rooms for meetings

Skills

Front desk management

Customer service

Communication

Office administration

Tools

Microsoft Office

G Suite

Job description

Location

Glen Carbon, IL

Reports To

HR Manager

Hours

Monday - Friday, 8:00-4:30 (40 hours/week)

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

Front Desk & General Support

• Answer and route incoming calls promptly and accurately.
• Greet clients, visitors and resource partners in a professional and welcoming manner.
• Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
• Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
• Maintain a clean and organized reception area.

HR Support and Office & Administrative Operations

• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.
• Assist with monitoring the HR inbox and elevate urgent matters appropriately.
• Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
• Maintain office areas and coordinate service providers as needed.
• Managing the Conference room calendar and setting up the conference rooms for meetings