Front Desk & Visitor Experience Specialist

Fair Havens Center; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Fair Havens Center is seeking a diligent clerical assistant to perform standard office duties, manage phone calls, greet visitors, and maintain resident records. The role requires accuracy, teamwork, and reliable punctuality.

The successful candidate will handle mail distribution, operate office equipment, and support supervisors with contract and deadline tracking in a busy environment.

Qualifications

• Requires HS diploma or equivalent.
• Minimum 1 year clerical experience or completion of secretarial program.
• Prior similar role is a plus but not required.
• Strong attention to detail and ability to follow instructions.
• Ability to work independently and in a team in a fast-paced environment.
• Excellent organizational and time management skills.
• Reliable and punctual with positive attitude and strong work ethic.

Responsibilities

• Answer telephone calls and direct to appropriate person/department.
• Greet visitors and direct to office/resident room.
• Issue and collect identification badges; sign-in/out.
• Maintain current resident/file listings with details.
• Track key dates for contracts, renewals, deadlines.

Skills

Attention to detail

Follow instructions

Time management

Organizational skills

Reliability

Punctuality

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Telephone system

Office equipment

Job description

Fair Havens Center is seeking a diligent clerical assistant to perform standard office duties, manage phone calls, greet visitors, and maintain resident records. The role requires accuracy, teamwork, and reliable punctuality.

The successful candidate will handle mail distribution, operate office equipment, and support supervisors with contract and deadline tracking in a busy environment.