Front Desk & Visitor Experience Coordinator

Talentify; Oceanside (CA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts (healthcare

Dependent care

Health Savings Account with Company Co

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary AD&D Insurance

Dependent Life Insurance

401(k) Company match

Employee Assistance Program

Job summary

Talentify in Oceanside, CA is seeking a friendly receptionist/administrative assistant to greet guests, manage calls, and support daily office operations. The role requires professional communication and a courteous demeanor in a fast-paced environment.

Responsibilities include directing visitors, coordinating with staff, handling mail, and maintaining records. MS Office proficiency and discretion are essential; weekend availability may be required.

Qualifications

• High School Diploma or equivalent is required.
• Six months of general office, receptionist, or administrative support experience preferred.
• Proficient at operating telephones, fax, copier.
• Clear and professional speaking voice and tone.
• Ability to work schedule including Saturday and/or Sunday and beyond standard business hours.

Responsibilities

• Greets guests and visitors, offering assistance when entering the building.
• Notifies staff when appointments arrive and escorts guests to the appropriate room.
• Answers routine questions about services, products and directions.
• Immediately notifies and involves management with customer service and security issues.
• Receives deceased belongings from family and follows chain of custody procedures.
• Answers, screens, and routes incoming calls to appropriate staff.
• Maintains a comfortable environment for clients, providing beverages and amenities as needed.
• Maintains guest waiting area and organizes materials.
• Receives mail and packages and keeps files current.

Skills

MS Office Suite

Communication skills

Professional interpersonal skills

Tact and diplomacy

Able to work weekends

Education

High School Diploma or equivalent

Job description

Talentify in Oceanside, CA is seeking a friendly receptionist/administrative assistant to greet guests, manage calls, and support daily office operations. The role requires professional communication and a courteous demeanor in a fast-paced environment.

Responsibilities include directing visitors, coordinating with staff, handling mail, and maintaining records. MS Office proficiency and discretion are essential; weekend availability may be required.