Front Desk & Administrative Coordinator

Talentify; South Yarmouth (MA); On-site; USD 40,000 - 48,000; Full time

Job summary

Talentify is seeking an organized administrative assistant to support facility operations, answer phones, schedule appointments, and manage correspondence. The role emphasizes accuracy, professionalism, and the ability to interact with residents and staff in a respectful manner.

The candidate should have a high school diploma, fluency in English, and strong oral and written communication skills to handle routine clerical duties within a collaborative environment.

Qualifications

• Must possess a high school diploma or equivalent.
• Must be able to read, write, speak, and understand English.
• Ability to make independent decisions when warranted.
• Ability to deal tactfully with residents, staff, visitors and the public.
• Ability to work harmoniously with other personnel.
• Must follow written and oral instructions.
• Must be patient, tactful, cheerful disposition and enthusiasm when interacting with residents and staff.
• Knowledge of secretarial duties and use of office equipment.

Responsibilities

• Type, file and distribute correspondence as directed.
• Answer telephone, schedule appointments, run errands, take and deliver messages.
• Sort, distribute, and route incoming mail to residents, departments, and personnel.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls.
• Perform admitting, reception, telephone and/or switchboard duties as necessary.
• Serve as secretary to various committees of the facility as necessary.

Skills

English proficiency

Independent decision making

Interpersonal skills

Teamwork

Follow instructions

Patience and tact

Secretarial duties

Education

High school diploma or equivalent

Job description

Talentify is seeking an organized administrative assistant to support facility operations, answer phones, schedule appointments, and manage correspondence. The role emphasizes accuracy, professionalism, and the ability to interact with residents and staff in a respectful manner.

The candidate should have a high school diploma, fluency in English, and strong oral and written communication skills to handle routine clerical duties within a collaborative environment.