Front Desk & Recruitment Support Specialist

Ashton North LLC; Bay Shore (NY); On-site; USD 40,000 - 48,000; Full time

Job summary

Ashton North LLC seeks a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants, and support multiple teams. The role includes handling mail, packages, and confidential information with discretion, plus aiding with HHAexchange and Viventium ESS setup.

Ideal candidates have a high school diploma, basic computer skills, and strong communication. Spanish-speaking ability is highly preferred to assist diverse callers and staff.

Qualifications

• High school diploma or equivalent preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide front desk and phone coverage; greet visitors and answer calls and emails.
• Assist walk-in applicants and aides; collect and route recruitment documents.
• Set up mobile IDs in HHAexchange and verify data accuracy; escalate issues as needed.
• Support Staffing by contacting aides about shifts and availability; document outcomes.
• Assist with Viventium ESS setup and basic access support.
• Handle mail, scanning, distribution, and outgoing mail; maintain confidentiality.
• Manage package intake and distribution; report missing or damaged deliveries.
• Close the office securely; ensure documents and items are properly stored.
• Maintain organized records and communicate with Recruitment, Staffing, HR, Intake, and other departments.

Skills

Customer service

Communication skills

Multitasking

Bilingual Spanish

Organization

Education

High school diploma

Tools

Microsoft Office

Email systems

HHAexchange

Viventium ESS

Job description

Ashton North LLC seeks a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants, and support multiple teams. The role includes handling mail, packages, and confidential information with discretion, plus aiding with HHAexchange and Viventium ESS setup.

Ideal candidates have a high school diploma, basic computer skills, and strong communication. Spanish-speaking ability is highly preferred to assist diverse callers and staff.