Front Desk & Recruitment Support Specialist

SM Staffing; Bay Shore (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

SM Staffing is seeking a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants and aides, support recruitment, and help with HHAexchange mobile ID setup in a fast-paced environment.

You will also provide Viventium ESS support, manage mail and packages, and help secure the office at closing. Spanish-speaking ability and strong communication are highly valued.

Qualifications

• Spanish-speaking ability strongly preferred.
• Strong communication, organization, and multitasking skills.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Basic computer skills, including Microsoft Office and email.
• Professional demeanor, punctuality, reliability, and attention to detail.

Responsibilities

• Greet visitors, applicants, and employees professionally.
• Answer incoming calls, direct calls to the appropriate departments, and take messages.
• Monitor and respond to emails in a timely manner.
• Assist walk-in applicants and aides by directing them to Recruitment.
• Collect recruitment documents and ensure they are organized and forwarded to Recruitment.
• Assist home health aides with setting up their mobile ID in HHAexchange.
• Follow up on setup issues and refer technical problems to the appropriate department.
• Contact aides regarding open shifts, case coverage, and availability as directed by Staffing.
• Follow up with employees regarding Viventium ESS setup and assist with access steps.
• Receive, sort, and distribute incoming mail; scan documents; prepare outgoing mail.
• Receive and account for incoming packages and distribute accordingly.
• Complete front desk closing responsibilities and secure the office.

Skills

Spanish-speaking ability

Communication

Organization

Multitasking

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Microsoft Office

Job description

SM Staffing is seeking a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants and aides, support recruitment, and help with HHAexchange mobile ID setup in a fast-paced environment.

You will also provide Viventium ESS support, manage mail and packages, and help secure the office at closing. Spanish-speaking ability and strong communication are highly valued.