Front Desk & Recruitment Support Specialist

Aspire Talent Solutions; Bay Shore (NY); On-site; USD 22,000 - 33,000; Full time

Job summary

Aspire Talent Solutions is seeking a Front Desk Receptionist to maintain a welcoming front desk, handle calls, assist walk-in applicants, and support recruitment and staff onboarding. This role includes helping with HHAexchange mobile ID setup and Viventium ESS basics, while ensuring confidentiality and organized records.

The position requires strong communication, reliability, and the ability to manage multiple tasks in a fast-paced office environment.

Qualifications

• High school diploma or equivalent preferred.
• Receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills (Microsoft Office and email).
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, multitasking, and attention to detail.
• Professional demeanor, punctuality, reliability, and ability to handle confidential information.

Responsibilities

• Maintain front desk coverage and greet visitors professionally.
• Answer calls, direct to departments, and take messages.
• Monitor emails and respond promptly; assist Spanish-speaking callers.
• Assist walk-in applicants and collect recruitment documents.
• Support HHAexchange mobile ID setup and ESS onboarding basics.
• Coordinate with Staffing and Recruitment, relay open shifts and availability.
• Handle mail, scanning, and distribution; manage packages.
• Close office securely and ensure confidentiality of documents.
• Communicate effectively with HR, Intake, and other departments.

Skills

Spanish speaking

Microsoft Office

Communication

Organization

Multitasking

Confidentiality

Punctuality

Reliability

Attention to detail

Education

High school diploma or equivalent

Job description

Aspire Talent Solutions is seeking a Front Desk Receptionist to maintain a welcoming front desk, handle calls, assist walk-in applicants, and support recruitment and staff onboarding. This role includes helping with HHAexchange mobile ID setup and Viventium ESS basics, while ensuring confidentiality and organized records.

The position requires strong communication, reliability, and the ability to manage multiple tasks in a fast-paced office environment.