Bilingual Front Desk & Staffing Support Specialist

Clear Concepts, Inc.; Bay Shore (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Clear Concepts, Inc. is seeking a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants and aides, and support recruitment and staffing activities.

You will help with HHAexchange mobile ID setup and provide basic Viventium ESS support, while handling mail and packages and ensuring the office is secure at closing. The role requires strong communication, multitasking, and confidentiality, with a preference for Spanish-speaking candidates and prior receptionist or

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Front desk and phone coverage, greet visitors and direct inquiries.
• Answer calls, emails, and messages; assist walk-in applicants and aides.
• Support recruitment activities and collect documents.
• Assist with HHAexchange mobile ID setup and verify entries.
• Provide basic Viventium ESS support and guidance.
• Manage mail, scanning, and distribution; handle packages.
• Coordinate with staffing and recruitment teams; note open shifts.
• Maintain office security and closing procedures; protect confidential information.
• Communicate with HR, Recruitment, Staffing, Intake, and other departments.

Skills

Spanish-speaking ability

Customer service

Communication

Multitasking

Confidentiality

Punctuality

Attention to detail

Microsoft Office

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Job description

Clear Concepts, Inc. is seeking a Front Desk Receptionist to maintain front desk coverage, assist walk-in applicants and aides, and support recruitment and staffing activities.

You will help with HHAexchange mobile ID setup and provide basic Viventium ESS support, while handling mail and packages and ensuring the office is secure at closing. The role requires strong communication, multitasking, and confidentiality, with a preference for Spanish-speaking candidates and prior receptionist or