Front Desk & Office Services Specialist

Opensity solutions; Pasadena (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a Service Specialist to deliver on-site administrative and operational support within a client office. You will handle mail, copy/print production, reception duties, and hospitality tasks to ensure a professional workplace experience.

The role emphasizes strong customer service, multitasking, and attention to detail in a fast-paced environment. You will also assist with basic facilities tasks and office coordination as needed.

Qualifications

• 1+ year of experience in customer service or administrative support.
• Experience in a corporate or client-facing environment is a plus.
• Ability to lift up to 40 lbs and perform physical tasks as needed.

Responsibilities

• Handle mail services: sort, meter, distribute, and track items and ensure timely delivery within the client environment.
• Perform copy, print, and production tasks with accuracy and quality control.
• Answer phones, greet visitors, and manage front desk operations with professional service.
• Coordinate conference rooms, hospitality spaces, and kitchen areas to ensure readiness and stock.
• Assist facilities tasks such as moves, signage, and general office organization.

Skills

Customer service

Multitasking

Attention to detail

Communication

Teamwork

Tools

Microsoft Office

Job description

Opensity Solutions is seeking a Service Specialist to deliver on-site administrative and operational support within a client office. You will handle mail, copy/print production, reception duties, and hospitality tasks to ensure a professional workplace experience.

The role emphasizes strong customer service, multitasking, and attention to detail in a fast-paced environment. You will also assist with basic facilities tasks and office coordination as needed.