Front Desk & Office Ops Specialist - Flexible

IntraFi; Arlington (VA); On-site; USD 68,994,340 - 77,145,600; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Employee discount

Flexible schedule

Flexible spending account

Health insurance

Health savings account

Life insurance

Opportunities for advancement

Paid time off

Parental leave

Professional development assistance

Referral program

Vision insurance

Job summary

IntraFi is seeking a full-time Office Assistant and Receptionist at our corporate headquarters in Arlington, VA. You will be the first point of contact for visitors, clients, and employees, delivering exceptional customer service and supporting daily office operations.

Responsibilities include front desk management, meeting coordination, mail handling, and onboarding support for new hires. The ideal candidate is dependable, organized, and able to work onsite Monday through Friday from 8:30 AM to

Qualifications

• High school diploma or equivalent required.
• At least one year of experience as Office Assistant/Receptionist or similar administrative role.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Friendly, professional, customer-focused demeanor.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.

Responsibilities

• Greet visitors, clients, and employees in a welcoming, professional manner.
• Answer and direct incoming calls; respond to general inquiries.
• Coordinate conference room schedules and meeting spaces.
• Receive and distribute mail and packages; manage shipments.
• Maintain clean, organized office spaces and stock supplies.
• Support new hires with onboarding logistics and workspace setup.
• Assist with meetings and events; provide administrative support.
• Prepare and distribute internal communications and documents.
• Provide day-to-day support to departments and leadership.

Skills

AI tools

Microsoft Office

Education

High school diploma

Tools

Outlook

Word

Excel

Teams

Job description

IntraFi is seeking a full-time Office Assistant and Receptionist at our corporate headquarters in Arlington, VA. You will be the first point of contact for visitors, clients, and employees, delivering exceptional customer service and supporting daily office operations.

Responsibilities include front desk management, meeting coordination, mail handling, and onboarding support for new hires. The ideal candidate is dependable, organized, and able to work onsite Monday through Friday from 8:30 AM to