Front Desk & Office Operations Coordinator

TekWissen ®; Beaumont (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

TekWissen is seeking an Administrative Assistant to provide comprehensive administrative and clerical support, serving as a primary contact for employees, visitors, contractors, and vendors. You will manage reception, meetings, travel arrangements, and office operations in a fast-paced environment.

The role emphasizes confidentiality, organization, and strong communication, with opportunities to support field personnel and multiple departments across the company.

Qualifications

• High school diploma or GED.
• Administrative, clerical, receptionist, or office support experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Ability to organize work and manage multiple priorities simultaneously.

Responsibilities

• Provide administrative support to management and other personnel.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors, contractors, and vendors and ensure compliance with site visitor procedures.
• Coordinate visitor access and notify employees of arriving guests.
• Schedule meetings, conference rooms, and office resources.
• Update Conference Room Calendars Daily.
• Coordinate meeting logistics, including room setup, audiovisual equipment and catering.
• Order lunches for meetings and special events.
• Assist with setup and cleanup before and after meetings and events.
• Support employee engagement activities and company functions as needed.
• Order and maintain office supplies, breakroom supplies, and other operational materials.
• Monitor inventory levels and coordinate replenishment as needed.
• Coordinate deliveries, shipments, and mail distribution.
• Serve as a point of contact for vendors and service providers.
• Assist with workspace moves and office organization activities.
• Prepare and process expense reports.
• Maintain accurate records and supporting documentation.
• Interact professionally with employees, contractors, visitors, and management.
• Support both office and field personnel with administrative needs.
• Respond to requests in a timely and customer-focused manner.
• Coordinate building-related work activities with Edison Management, Maintenance, and Administrative personnel.
• Maintain effective working relationships across multiple departments.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain compliance with company policies and procedures.
• Protect confidential business and personnel information.

Skills

Data entry

Communication

Multitasking

Attention to detail

Confidentiality

Organization

Education

High School Diploma or GED

Tools

Microsoft Office

SAP

Job description

TekWissen is seeking an Administrative Assistant to provide comprehensive administrative and clerical support, serving as a primary contact for employees, visitors, contractors, and vendors. You will manage reception, meetings, travel arrangements, and office operations in a fast-paced environment.

The role emphasizes confidentiality, organization, and strong communication, with opportunities to support field personnel and multiple departments across the company.