Front Desk & Operations Coordinator

Commonwealth Fusion Systems LLC; Northern (KY); Hybrid; USD 70,000 - 120,000; Full time

Benefits offered by this job

Equity

13 company-wide holidays

Flexible vacation days

Sick days

Parental leave policy

Health, dental, and vision insurance

401(k) with employer matching

Professional growth opportunities

Job summary

Commonwealth Fusion Systems LLC is seeking a proactive Administrative Assistant to join our Office Operations team. This role provides vital administrative support to non-ELT leaders and broader business teams, ensuring smooth daily operations across facilities.

You will manage calendars, coordinate travel, and oversee front desk activities with a reliable, welcoming presence. Ideal candidates have 2–4 years in administrative roles, strong organizational skills, and proficiency in Google

Qualifications

• High School Diploma or GED required; Associate or Bachelor’s degree preferred, or equivalent work experience.
• 2–4 years of experience in administrative support, front desk operations, or office coordination roles.
• Proficiency with Google Workspace (GCal, Docs, Sheets) and strong communication skills.

Responsibilities

• Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination.
• Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings.
• Coordinate team catering for onsite meetings, departmental events, and working lunches, including vendor management, dietary tracking, and setup/breakdown logistics.
• Serve as the primary front desk coverage, greeting visitors, and maintaining a secure, professional front-of-house presence.
• Serve as a connector across teams, helping facilitate information flow, answering routine operational inquiries, and directing team members to appropriate resources.
• Support special projects and team activities as assigned.

Skills

Excellent communication

Detail-oriented

Customer-service mindset

Team collaboration

Education

High School Diploma / GED

Associate/Bachelor’s degree preferred

Tools

Google Workspace

Job description

Commonwealth Fusion Systems LLC is seeking a proactive Administrative Assistant to join our Office Operations team. This role provides vital administrative support to non-ELT leaders and broader business teams, ensuring smooth daily operations across facilities.

You will manage calendars, coordinate travel, and oversee front desk activities with a reliable, welcoming presence. Ideal candidates have 2–4 years in administrative roles, strong organizational skills, and proficiency in Google