Office Operations & Admin Coordinator

WizeHire, Inc; Town of Florida (NY); On-site; USD 32,000 - 52,000; Full time

Job summary

WizeHire, Inc. is seeking an office assistant to provide essential administrative support across daily operations. You will manage calendars, answer calls, handle emails, and act as a liaison for management and external partners.

The role also covers travel logistics, document preparation, and coordinating events to boost team culture. Candidates should be thorough, highly organized, and customer service oriented.

Qualifications

• Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service.

Responsibilities

• Calendar Management: Maintain daily schedules, prioritize meeting requests, and resolve time conflicts.
• Communication: Screen and direct phone calls, manage email inboxes, and liaise between management and internal or external partners.
• Travel & Logistics: Coordinate domestic and international travel itineraries, accommodations, and expense reports.
• Document & Project Prep: Draft reports, format presentations, take meeting notes, and manage special projects.
• Culture & Engagement: Plan team-building activities, coordinate events, and foster a positive workplace environment.

Skills

Calendar management

Communication

Phone handling

Travel coordination

Meeting notes

Job description

WizeHire, Inc. is seeking an office assistant to provide essential administrative support across daily operations. You will manage calendars, answer calls, handle emails, and act as a liaison for management and external partners.

The role also covers travel logistics, document preparation, and coordinating events to boost team culture. Candidates should be thorough, highly organized, and customer service oriented.