Front Desk & Office Admin Coordinator

ATC; Indianapolis (IN); On-site; USD 21,000 - 30,000; Full time

Job summary

ATC is seeking a Clerical Assistant to serve as the first point of contact for visitors and callers. The role supports smooth office operations by handling reception duties, phone systems, greeting guests, assisting with applications, and guiding access to needed documentation.

The position also covers mail processing, supply management, general administrative tasks, and diligent documentation of intakes and records in the online system. Strong organizational skills are essential.

Responsibilities

• Provide assistance to visitors and callers; operate the central telephone system; greet guests and direct them appropriately
• Manage voicemail and after-hours systems; assist callers with BDDS Waiting List portal
• Handle office equipment, replenish supplies, and perform daily maintenance of machines
• Process mail and handle application packets; maintain mail and postage procedures
• Perform general administrative tasks, set up electronic calendars, scanners, and voicemail
• Document intakes and uploads in online databases; maintain filing and records according to retention policies
• Complete regular filing, purge, and archiving procedures

Job description

ATC is seeking a Clerical Assistant to serve as the first point of contact for visitors and callers. The role supports smooth office operations by handling reception duties, phone systems, greeting guests, assisting with applications, and guiding access to needed documentation.

The position also covers mail processing, supply management, general administrative tasks, and diligent documentation of intakes and records in the online system. Strong organizational skills are essential.