Administrative Assistant

TekWissen ®; Beaumont (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

TekWissen is seeking an Administrative Assistant to provide comprehensive administrative and clerical support, serving as a primary contact for employees, visitors, contractors, and vendors. You will manage reception, meetings, travel arrangements, and office operations in a fast-paced environment.

The role emphasizes confidentiality, organization, and strong communication, with opportunities to support field personnel and multiple departments across the company.

Qualifications

• High school diploma or GED.
• Administrative, clerical, receptionist, or office support experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Ability to organize work and manage multiple priorities simultaneously.

Responsibilities

• Provide administrative support to management and other personnel.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors, contractors, and vendors and ensure compliance with site visitor procedures.
• Coordinate visitor access and notify employees of arriving guests.
• Schedule meetings, conference rooms, and office resources.
• Update Conference Room Calendars Daily.
• Coordinate meeting logistics, including room setup, audiovisual equipment and catering.
• Order lunches for meetings and special events.
• Assist with setup and cleanup before and after meetings and events.
• Support employee engagement activities and company functions as needed.
• Order and maintain office supplies, breakroom supplies, and other operational materials.
• Monitor inventory levels and coordinate replenishment as needed.
• Coordinate deliveries, shipments, and mail distribution.
• Serve as a point of contact for vendors and service providers.
• Assist with workspace moves and office organization activities.
• Prepare and process expense reports.
• Maintain accurate records and supporting documentation.
• Interact professionally with employees, contractors, visitors, and management.
• Support both office and field personnel with administrative needs.
• Respond to requests in a timely and customer-focused manner.
• Coordinate building-related work activities with Edison Management, Maintenance, and Administrative personnel.
• Maintain effective working relationships across multiple departments.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain compliance with company policies and procedures.
• Protect confidential business and personnel information.

Skills

Data entry

Communication

Multitasking

Attention to detail

Confidentiality

Organization

Education

High School Diploma or GED

Tools

Microsoft Office

SAP

Job description

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide

Job Description

• The Administrative Assistant provides administrative and clerical support to company.
• This position serves as a key point of contact for employees, visitors, contractors, and vendors while ensuring efficient day-to-day office operations.
• Responsibilities include reception duties, meeting coordination, office support, purchasing, expense reporting, mail distribution, and administrative support for both office and field personnel.
• The ideal candidate is highly organized, customer-service oriented, capable of managing multiple priorities, and able to maintain confidentiality while working in a fast-paced environment.
• Reception and Visitor Management
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors, contractors, and vendors and ensure compliance with site visitor procedures
• Coordinate visitor access and notify employees of arriving guests.
• Maintain reception and common areas in a professional manner

Meeting and Event Coordination

• Schedule meetings, conference rooms, and office resources.
• Update Conference Room Calendars Daily
• Coordinate meeting logistics, including room setup, audiovisual equipment and catering.
• Order lunches for meetings and special events.
• Assist with setup and cleanup before and after meetings and events.
• Support employee engagement activities and company functions as needed.

Administrative Support

• Provide administrative support to management and other personnel.
• Prepare, format, edit, and distribute correspondence, reports, presentations, and other business documents
• Assist with copies
• Support administrative projects and special assignments as requested.

Office Operations

• Order and maintain office supplies, breakroom supplies, and other operational materials.
• Monitor inventory levels and coordinate replenishment as needed.
• Coordinate deliveries, shipments, and mail distribution.
• Serve as a point of contact for vendors and service providers.
• Assist with workspace moves and office organization activities.
• Prepare and process expense reports.
• Maintain accurate records and supporting documentation
• Coordinate with vendors regarding orders and deliveries.

Communication

• Interact professionally with employees, contractors, visitors, and management.
• Support both office and field personnel with administrative needs.
• Respond to requests in a timely and customer-focused manner.
• Coordinate building-related work activities with Edison Management, Maintenance, and Administrative personnel.
• Maintain effective working relationships across multiple departments.

Confidentiality and Compliance

• Handle sensitive and confidential information with discretion and professionalism.
• Maintain compliance with company policies and procedures.
• Protect confidential business and personnel information.

Qualifications

Required

• High school diploma or GED.
• Administrative, clerical, receptionist, or office support experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Ability to organize work and manage multiple priorities simultaneously.

Preferred

• Experience supporting industrial, construction, energy, manufacturing, or operational
• Experience, expense reporting, or administrative ticketing systems
• Experience with SAP a plus.
• Experience coordinating meetings, events, or visitor management activities.

Core Skills And Competencies

• Detail-oriented, accurate, and highly organized.
• Ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Professional demeanor and positive attitude.
• Team player who collaborates effectively with others.
• Self-motivated with the ability to work independently.
• Strong problem-solving and decision-making skills.
• Adaptable and flexible in a changing work environment.
• Dependable and reliable with a strong work ethic.

Working Conditions

• Primarily office-based environment.
• Frequent interaction with employees, contractors, vendors, and visitors.
• May occasionally assist with site events, meetings, and field support activities.
• Ability to sit, stand, walk, lift office supplies, and perform general administrative duties as required.

TekWissen Group is an equal opportunity employer supporting workforce diversity.