Front Desk & Office Coordinator (Richmond)

Prospectblue; Richmond (VA); On-site; USD 21,000 - 30,000; Full time

Job summary

ProspectBlue is seeking an office assistant/receptionist for a client site in Richmond, VA. The role involves greeting visitors, managing front desk operations, and routing calls and emails, with responsibilities spanning calendar management, mail handling, and coordinating meetings.

Ideal candidates will have 1–2 years in admin roles, strong communication, and proficiency with MS Office or Google Workspace.

Qualifications

• 1–2 years of experience in an administrative or receptionist role.
• Strong communication skills—professional, warm, and clear.
• Comfortable with Microsoft Office and/or Google Workspace.
• Highly organized with strong attention to detail.
• Able to juggle multiple tasks and stay calm in a fast-paced environment.
• A team player who takes initiative and doesn't wait to be asked twice.
• Tech-savvy or comfortable learning new tools quickly.

Responsibilities

• Greet visitors and manage front desk operations.
• Answer and route phone calls and emails.
• Manage calendars, schedule meetings, and coordinate conference room bookings.
• Handle incoming and outgoing mail and deliveries.
• Order and maintain office supplies and inventory.
• Support the team with administrative tasks, data entry, and document preparation.
• Assist with onboarding logistics for new hires.
• Help plan and coordinate occasional office events or team lunches.
• Serve as the point of contact for building management and vendors.

Skills

Professional communication

Organizational skills

Microsoft Office / Google Workspace

Multitasking

Team player

Tech-savvy

Tools

Microsoft Office

Google Workspace

Slack

Zoom

Job description

ProspectBlue is seeking an office assistant/receptionist for a client site in Richmond, VA. The role involves greeting visitors, managing front desk operations, and routing calls and emails, with responsibilities spanning calendar management, mail handling, and coordinating meetings.

Ideal candidates will have 1–2 years in admin roles, strong communication, and proficiency with MS Office or Google Workspace.