Part Time Administrative Assistant

ProspectBlue; Richmond (VA); On-site; USD 34,440 - 48,216; Part time

Job summary

A leading partner in logistics is seeking a Part-Time Executive Assistant in Richmond, Virginia. This role involves providing high-level administrative support to senior leadership, managing communications, and coordinating schedules. The ideal candidate will demonstrate excellent organizational skills, strong judgment, and the ability to work in a fast-paced environment. Responsibilities include managing complex calendars, arranging travel, and supporting executive initiatives. Candidates should have proficiency in Microsoft 365 and strong communication skills.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft 365 applications.

Responsibilities

• Manage complex calendars and schedule meetings.
• Serve as primary contact for executives and clients.
• Arrange domestic and international travel.

Skills

Excellent verbal and written communication skills

Strong organizational and time management abilities

Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Ability to multitask and adapt to shifting priorities

High emotional intelligence and professional demeanor

Strong problem-solving and critical thinking skills

Proactive mindset with the ability to anticipate needs

Job description

ProspectBlue is partnering with a Richmond-based client ~ an industry leader in transportation and logistics ~ to hire a Part-Time Executive Assistant.

This role offers the opportunity to work closely with senior leadership, providing high-level administrative support and helping drive efficient day-to-day operations. The ideal candidate is highly organized, exercises strong judgment and discretion, and thrives in a fast-paced environment with competing priorities.

The Executive Assistant serves as a trusted partner to leadership, managing communications, coordinating complex schedules, and supporting key executive initiatives.

Key Responsibilities

Administrative & Executive Support

• Manage complex calendars, including scheduling meetings and resolving conflicts
• Prepare, proofread, and edit correspondence, presentations, reports, and other documents
• Handle confidential and sensitive information with professionalism and discretion

Communication & Coordination

• Serve as the primary point of contact between executives, employees, clients, and external partners
• Screen, prioritize, and route emails, calls, and messages on behalf of executives
• Draft communications and respond to inquiries as delegated
• Coordinate internal and external meetings, including agenda creation and follow-up action tracking

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Process travel expenses, reimbursements, and corporate credit card reports

Project & Operations Support

• Assist with special projects, research, and data collection
• Track deadlines, deliverables, and key performance indicators for executive initiatives
• Support event planning, including board meetings, leadership retreats, and company functions

Qualifications & Skills

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Ability to multitask and adapt to shifting priorities
• High emotional intelligence and professional demeanor
• Strong problem-solving and critical thinking skills
• Proactive mindset with the ability to anticipate needsExperience in a corporate, nonprofit, or fast-paced environment preferred