Front Desk & Office Coordinator - Part Time

Education Analytics; Madison (WI); On-site; USD 39,000 - 42,000; Full time

Job summary

Education Analytics is seeking an Administrative Assistant to provide front-office and administrative support at our downtown Madison, Wisconsin location. This is an on-site, hourly role, 30–32 hours per week, Monday through Friday between 8:00 a.m. and 5:00 p.m.

Starting pay is $25/hour, with a potential for a higher rate based on experience. The role covers front desk coverage, call handling, mail management, calendar and email oversight, and support for events, onboarding, travel, and vendor

Qualifications

• High school diploma or equivalent required.
• Minimum of two years’ experience providing administrative support or equivalent.
• Bachelor’s degree or administrative certification preferred.

Responsibilities

• Ensure front desk coverage during scheduled hours and greet staff, visitors, vendors, and partners.
• Answer and direct incoming calls and messages; manage mail, packages, and email inboxes.
• Maintain a safe, secure, and welcoming office environment.
• Assist with office purchasing, expense tracking, inventory, and vendor tasks.
• Support Administrative Services workflows and Helpdesk coordination.
• Help maintain Knowledge Base and SharePoint resources and implement improvements.
• Plan and execute organization-wide events and onsite activities.
• Support onboarding logistics for new staff and coordinate travel and conference logistics.
• Arrange hotel blocks and assist with conference registrations as needed.
• Foster positive relationships across staff, visitors, vendors, and partners.

Skills

Front desk coverage

Call handling

Mail and packages

Visitor access

Email management

Calendar management

Vendor coordination

Event planning

Onboarding logistics

Travel coordination

Education

High school diploma or equivalent

Bachelor’s degree or administrative degree or certification preferred

Tools

SharePoint

Job description

Education Analytics is seeking an Administrative Assistant to provide front-office and administrative support at our downtown Madison, Wisconsin location. This is an on-site, hourly role, 30–32 hours per week, Monday through Friday between 8:00 a.m. and 5:00 p.m.

Starting pay is $25/hour, with a potential for a higher rate based on experience. The role covers front desk coverage, call handling, mail management, calendar and email oversight, and support for events, onboarding, travel, and vendor