Receptionist Administrative Assistant

The QTI Group; Town of Middleton (WI); On-site; USD 22,730 - 32,373; Part time

Job summary

A local organization in Middleton is seeking a friendly and organized Receptionist Administrative Assistant to support front-desk operations and provide general administrative assistance. The right candidate will have at least 2 years of experience in administrative roles and will be self-motivated, able to manage multiple priorities, and possess strong communication skills. This role offers part-time and full-time options, with a pay starting at $20/hour based on experience.

Qualifications

• 2+ years of administrative or receptionist experience preferred.
• Strong communication and interpersonal skills with a customer‑service mindset.
• Self-motivated, highly organized, and able to work independently.
• Able to manage multiple priorities and stay ahead of tasks with minimal supervision.
• Comfortable working in an office with friendly dogs present daily.
• Willingness to complete a drug screen and background check upon receiving a job offer.

Responsibilities

• Greet visitors, answer incoming calls, and direct guests and inquiries appropriately.
• Manage mail, packages, and deliveries, including cost allocation when needed.
• Maintain office supply inventory and place orders.
• Assist leadership with tasks such as drafting correspondence, coordinating meals, and scheduling meetings.
• Support planning for office gatherings such as holiday events and company dinners.
• Perform light administrative tasks to support overall office operations.

Skills

Strong communication skills

Customer-service mindset

Organizational skills

Self-motivated

Ability to manage multiple priorities

Tools

Microsoft Word

Gmail

Job description

We are partnering with a local organization in Middleton to hire a Receptionist Administrative Assistant to support front‑desk operations and provide general administrative assistance. This role is ideal for a friendly, organized individual who can manage a variety of tasks in a busy office environment.

Location: Middleton, WI

Schedule & Pay

• Part‑time: Monday–Thursday, 12:30 PM–5:00 PM & Friday, 8:30 AM–2:30 PM.
• Full‑time: 8:30 AM–5:00 PM (exact schedule tailored to candidate preference).
• Pay starts at $20/hour based on experience.

Responsibilities

• Greet visitors, answer incoming calls, and direct guests and inquiries appropriately.
• Manage mail, packages, and deliveries, including cost allocation when needed.
• Maintain office supply inventory and place orders.
• Assist leadership with tasks such as drafting correspondence, coordinating meals, and scheduling meetings.
• Support planning for office gatherings such as holiday events and company dinners.
• Perform light administrative tasks to support overall office operations.

Qualifications

• 2+ years of administrative or receptionist experience preferred.
• Strong communication and interpersonal skills with a customer‑service mindset.
• Self‑motivated, highly organized, and able to work independently.
• Able to manage multiple priorities and stay ahead of tasks with minimal supervision.
• Proficient with Word, Gmail, and standard office tools.
• Comfortable working in an office with friendly dogs present daily.
• Willingness to complete a drug screen and background check upon receiving a job offer.

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