Dynamic Part-Time Front Desk & Admin Coordinator

Zund America, Inc.; Oak Creek (WI); On-site; USD 21,000 - 30,000; Part time

Job summary

Zund America Inc. in Oak Creek, Wisconsin, is seeking a part-time Office Coordinator to be the first point of contact and uphold a professional front desk presence. This role handles visitor management, data entry into CRM, and supports daily operations with a focus on customer service.

You will coordinate trainings, arrange catering, manage mail, and assist across departments, with a schedule around 28 hours weekly. Proficiency in Microsoft Office is required; Salesforce experience is a plus.

Qualifications

• Minimum of one year as a receptionist, administrative support, or related field.
• Strong time management and multitasking abilities.
• Professional demeanor and appearance; gatekeeper to executives as needed.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office; Salesforce or similar CRM is a plus.

Responsibilities

• Answering phone, forwarding calls, and taking messages.
• Entering customer data into CRM to create cases for timely follow‑up.
• Welcoming visitors and issuing visitor badges.
• Set up digital welcome greetings on lobby TVs for events.
• Coordinate logistics for customer trainings and demos.
• Arrange catering and refreshments for trainings, demos, and events.
• Organize lunches for various meetings and visits.
• Administer facility supplies and vendor relationships.
• Prepare and submit expense reports accurately and promptly.
• Coordinate incoming test cuts and update status as materials arrive.
• Reach out to sales reps for updates on older test cuts.
• Maintain breakrooms, including cleaning, restocking, and coffee equipment.
• Process daily mail distribution and collection.

Skills

Time management

Organization

Multitasking

Gatekeeping

Attention to detail

Interpersonal communication

Microsoft Office

Tools

CRM (Salesforce or similar)

Job description

Zund America Inc. in Oak Creek, Wisconsin, is seeking a part-time Office Coordinator to be the first point of contact and uphold a professional front desk presence. This role handles visitor management, data entry into CRM, and supports daily operations with a focus on customer service.

You will coordinate trainings, arrange catering, manage mail, and assist across departments, with a schedule around 28 hours weekly. Proficiency in Microsoft Office is required; Salesforce experience is a plus.