Administrative Office Assistant_PART TIME

Office Pride, Inc.; Alabama; On-site; USD 20,664 - 27,552; Part time

Job summary

A renowned cleaning and maintenance service provider in Alabama is seeking a responsible part-time Administrative Office Assistant. The successful candidate will perform various administrative and clerical tasks, including supporting management, maintaining files, answering phone lines, and on-boarding new employees. Essential skills include strong communication, organizational abilities, and proficiency in MS Office. This role emphasizes attention to detail and problem-solving capabilities, ideal for candidates with previous administrative experience.

Qualifications

• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task.
• Attention to detail and proven problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proven admin or assistant experience.

Responsibilities

• Provide support to managers and employees.
• Assist in daily office needs and manage administrative activities.
• Handle phone lines, take memos, and maintain files.
• Send and receive correspondences and manage on-boarding of new employees.
• Handle sensitive information confidentially and resolve administrative problems.

Skills

Communication Skills

Organizational Ability

Time Management

Office Coordination

Administrative Services

Problem-Solving Skills

Tools

MS Office

Job description

Administrative Office Assistant (Part Time)

Office Pride of Madison is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. In addition, this also includes answering all phone lines, taking memos, and maintaining files. This Administrative Assistant will also be in charge of sending and receiving correspondences as well as carry out administrative duties such as on‑boarding of new employees, filing, typing, copying, binding, scanning, maintaining a filing system, ordering office supplies, providing general support to visitors, handling multiple projects, handling sensitive information confidentially, and resolving administrative problems in a timely manner. Any other clerical duties set forth by the reporting manager are also expected.

Key Skills

• Communication Skills
• Organizational Ability
• Time Management
• Office Coordination
• Administrative Services
• Problem‑Solving Skills

Requirements

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi‑task and prioritize work
• Attention to detail and problem‑solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Proven admin or assistant experience

Equal Employment Opportunity

Office Pride® is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.