Front Desk & Office Coordinator, Dean's Office

The University of Texas at Austin; Austin (TX); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

100% employer-paid medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Other services and perks

Job summary

The University of Texas at Austin is seeking a Front Desk Administrative Associate for the College of Fine Arts Dean's Office on the UT Main Campus. This 40-hour weekly, non-exempt role provides essential front desk, office, and executive support, including coordination of administrative tasks, calendar management, event planning, and supervision of student workers.

Responsibilities include greeting visitors, routing calls, managing mail and packages, and assisting the Dean's Office with space

Qualifications

• Bachelor's Degree required.
• One year of experience in an administrative office.
• Proficient in Microsoft Office Suite (Word, Excel, Teams, PowerPoint).

Responsibilities

• Front Desk Management: greet and guide visitors, answer calls/emails, distribute mail, manage package delivery, and maintain professionalism.
• Office Management: manage supplies/equipment, conference room, parking passes, and driver training/compliance.
• Associate Dean support: coordinate admin activities, scheduling, inbox/calendar management, event planning, enrollment planning, and ad-hoc requests.
• Assistant to the Dean support: provide backup for meeting/visitor coordination and dean events, assist with operational efficiencies.
• Student Employee Supervision: recruit, hire, onboard/offboard, train, and supervise front desk student workers.
• General Administrative Support: assist business teams across the dean's office as needed.
• Office Events: plan events, manage budgets, vendors, catering, and payments.

Skills

Customer service

Front desk experience

Communication

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

Teams

Job description

The University of Texas at Austin is seeking a Front Desk Administrative Associate for the College of Fine Arts Dean's Office on the UT Main Campus. This 40-hour weekly, non-exempt role provides essential front desk, office, and executive support, including coordination of administrative tasks, calendar management, event planning, and supervision of student workers.

Responsibilities include greeting visitors, routing calls, managing mail and packages, and assisting the Dean's Office with space