College of Fine Arts Dean's Office Student Front Desk Assistant (Open to work study and non-work study)

University of Texas; Utah; On-site; USD 14,000 - 19,000; Full time

Job summary

The University of Texas at Austin is seeking a College of Fine Arts Dean's Office Student Front Desk Assistant to support front desk operations during Fall 2026. This role welcomes both Work-Study and non-work-study students and requires availability for the Fall 2026 term.

Responsibilities include greeting visitors, answering calls, and performing general administrative duties. Shifts are flexible within Mon–Fri, 8 am–5 pm, with supervision from the student employee supervisor and Facilities

Qualifications

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
• Must be authorized to work in the U.S.
• Ability to multitask and take initiative.
• Reliable and punctual work commitment.
• Strong communication skills.
• Demonstrated attention to detail.

Responsibilities

• Serve as the front desk receptionist, greeting visitors and managing incoming calls for the Dean’s Office.
• Perform general administrative duties such as filing, scanning, copying, labeling, and data entry.
• Support event logistics, including setup, staffing, guest services, and document distribution.
• Maintain office and kitchen supplies through regular inventory checks and restocking.
• Maintain event signage on bulletin boards around the DFA building.
• Other administrative tasks as assigned by Front Desk Administrative Associate.
• Other tasks as assigned by the Facilities Manager.

Skills

Multitasking

Communication skills

Attention to detail

Reliability

Punctuality

Job description

Job Posting Title: College of Fine Arts Dean's Office Student Front Desk Assistant (Open to work study and non-work study) ---- Hiring Department: College of Fine Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 10 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Dec 31, 2026 ---- Location: UT MAIN CAMPUS

Job Details

General Notes This position is limited to current students at the University of Texas at Austin. This position is expected to cover the 2026 Fall semester with the opportunity to extend based on the availability of funding, work performance, and progress toward goals. Both Work-Study and non-Work-Study students are encouraged to apply. Looking for availability during the following times: Monday – Friday, 8 am - 12 pm, 1-5 pm. Shifts are flexible when arranged in advance with other student assistants and with the approval of the student employee supervisor.

Purpose

The College of Fine Arts Dean’s Office is seeking a student assistant to support the Dean’s Office Front Desk for Fall 2026. Student Assistants will play a pivotal role in the daily operations of our college. They will be the first line-of-contact, welcoming and directing all visitors. In addition, this student position provides essential administrative support to the Dean’s Office.

Responsibilities

• Serve as the front desk receptionist, greeting visitors and managing incoming calls for the Dean’s Office.
• Perform general administrative duties such as filing, scanning, copying, labeling, and data entry.
• Support event logistics, including setup, staffing, guest services, and document distribution.
• Maintain office and kitchen supplies through regular inventory checks and restocking.
• Maintain event signage on bulletin boards around the DFA building.
• Other administrative tasks as assigned by Front Desk Administrative Associate.
• Other tasks as assigned by the Facilities Manager.

Required Qualifications

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
• Must be authorized to work in the U.S.
• Ability to multitask and take initiative.
• Reliable and punctual work commitment.
• Strong communication skills.
• Demonstrated attention to detail.

Preferred Qualifications

• Working knowledge of the College of Fine Arts departments and programs.
• Customer service experience.
• Interest for learning more about administration and marketing in the arts (no prior knowledge necessary).
• 1st or 2nd year student.
• College of Fine Arts student.

Working Conditions

Work performed in standard office conditions. Repetitive use of keyboard at a workstation. Occasional need to lift or move up to 25 lbs.

Career Competencies Gained

Communicate ideas clearly and professionally in both written and verbal formats with individuals inside and outside the college. Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals. Demonstrate initiative, personal accountability, ability to learn from mistakes, and effective work habits. Knowledge and hands on experience with the planning, execution, and closing of event planning. Experience working in a university office setting.

Schedule Work Shift

7-10 hours per week. Rehire eligible based on performance

Compensation

$12.00/hour. This position is not eligible for health insurance, resident tuition waivers, holiday pay, or vacation/sick-leave accrual.

Employment Eligibility

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act)–If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under TitleIX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition…UT offers both a dynamic work environment and a gateway to vibrant local culture.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco‑free Campus