Executive Admin for the Dean’s Office – Law School

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive health benefits

Vision, dental, life, and disability

Paid vacation, sick leave, holidays

Tuition assistance

Access to libraries and museums

Staff shuttle/Transit benefits

Job summary

The University of Texas at Austin is seeking an Administrative Associate for the Dean's Office in the School of Law. This 40-hour, on-campus role provides essential administrative support to the dean and executive staff, manages mail, records, scheduling, and VIP visits, and enables efficient office operations.

Ideal candidates will have a high school diploma with clerical experience or a bachelor's degree with experience, excellent communication, and strong organizational skills.

Qualifications

• High school diploma or GED with at least five years of clerical experience or a bachelor’s degree with at least 1 year of experience.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn new software systems.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Demonstrated attention to detail and accuracy in completing work.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Strong customer service and interpersonal skills with the ability to interact professionally with faculty, staff, students, alumni, and external constituents.
• Ability to work independently while also collaborating effectively as part of a team.
• Demonstrated promptness, professionalism, and dependability.

Responsibilities

• Act as initial contact person in the Dean’s Office by greeting guests, answering questions, and directing calls, messages, and emails. Manage mail, supplies, records, and filing.
• Assist with scheduling, events, travel, and calendar logistics for the dean and office staff. Coordinate VIP visits and budget reimbursements as needed.
• Support the Executive Assistant to the Dean and contribute to special projects and office operations.

Skills

Microsoft Office

Written & verbal communication

Organizational skills

Attention to detail

Confidentiality

Customer service

Independence

Team collaboration

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

The University of Texas at Austin is seeking an Administrative Associate for the Dean's Office in the School of Law. This 40-hour, on-campus role provides essential administrative support to the dean and executive staff, manages mail, records, scheduling, and VIP visits, and enables efficient office operations.

Ideal candidates will have a high school diploma with clerical experience or a bachelor's degree with experience, excellent communication, and strong organizational skills.