Front Desk Coordinator (Part-Time with Growth to Full-Time)

Prudent Engineering; City of Syracuse (NY); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Health insurance

401K with company match

Paid holidays

Career advancement

Job summary

Prudent Engineering in Syracuse, NY is seeking a friendly Receptionist/Front Desk Coordinator to be the first point of contact for visitors, clients, and staff. This part-time role manages front desk operations, handles calls and emails, schedules meetings, and provides general administrative support in a fast-paced office.

The ideal candidate is organized, personable, and capable of multitasking. The position offers $18–$20 per hour with benefits including insurance, a 401(k) with company

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 1–3 years of administrative, receptionist, or front desk experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong communication and customer service skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Valid NYS driver’s license required.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and emails.
• Maintain the front desk and common areas to be organized and presentable.
• Schedule appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide general administrative support such as data entry, filing, copying, and document preparation.
• Maintain office supplies and place orders when necessary.
• Assist with processing insurance requests and providing status updates as needed.
• Communicate with internal staff regarding insurance requests when necessary.
• Assist with onboarding and other HR-related administrative tasks as needed.
• Coordinate with other departments to support daily office operations.
• Maintain confidentiality of sensitive information.
• Other duties as assigned.

Skills

Strong communication

Customer service

Organizational skills

Multitasking

Team player

Independent work

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Prudent Engineering in Syracuse, NY is seeking a friendly Receptionist/Front Desk Coordinator to be the first point of contact for visitors, clients, and staff. This part-time role manages front desk operations, handles calls and emails, schedules meetings, and provides general administrative support in a fast-paced office.

The ideal candidate is organized, personable, and capable of multitasking. The position offers $18–$20 per hour with benefits including insurance, a 401(k) with company