HR Support & Front Desk Coordinator

Sapphire Recruitment, LLC; City of Syracuse (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Sapphire Recruitment is seeking an organized Administrative Assistant to support daily office operations and Human Resources activities for an established company in Syracuse, NY. This position combines front desk responsibilities, employee support, and administrative coordination.

Pay is $23.00–$25.00/hour DOE with a Monday–Friday schedule, 7:45 AM–4:15 PM. This long-term contract role prefers 1–2+ years of experience and an Associate degree in Business Administration or related field;

Qualifications

• 1–2+ years of administrative or office support experience preferred.
• Associate degree in Business Administration or a related field preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, work independently, and maintain confidentiality.
• Excellent attention to detail and a professional, approachable demeanor.

Responsibilities

• Greet visitors, answer phones, manage mail, and provide general reception coverage.
• Assist with employee onboarding, offboarding, and personnel documentation.
• Support employee events, HR projects, and internal communications.
• Coordinate administrative activities related to temporary staffing, including scheduling, time reporting, and invoices.
• Maintain accurate employee records, electronic files, and HR materials.
• Help keep common office areas organized and stocked.
• Provide additional administrative support as needed.

Education

Associate degree in Business Administration or related field

1–2+ years administrative or office support experience

Strong organizational, communication, and customer service skills

Ability to manage multiple priorities and work independently

Confidentiality and attention to detail

Tools

Microsoft Office

Job description

Sapphire Recruitment is seeking an organized Administrative Assistant to support daily office operations and Human Resources activities for an established company in Syracuse, NY. This position combines front desk responsibilities, employee support, and administrative coordination.

Pay is $23.00–$25.00/hour DOE with a Monday–Friday schedule, 7:45 AM–4:15 PM. This long-term contract role prefers 1–2+ years of experience and an Associate degree in Business Administration or related field;