Receptionist/ Front Desk Coordinator

Prudent Engineering; City of Syracuse (NY); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Health insurance

401K with company match

Paid holidays

Career advancement

Job summary

Prudent Engineering in Syracuse, NY is seeking a friendly Receptionist/Front Desk Coordinator to be the first point of contact for visitors, clients, and staff. This part-time role manages front desk operations, handles calls and emails, schedules meetings, and provides general administrative support in a fast-paced office.

The ideal candidate is organized, personable, and capable of multitasking. The position offers $18–$20 per hour with benefits including insurance, a 401(k) with company

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 1–3 years of administrative, receptionist, or front desk experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong communication and customer service skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Valid NYS driver’s license required.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and emails.
• Maintain the front desk and common areas to be organized and presentable.
• Schedule appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide general administrative support such as data entry, filing, copying, and document preparation.
• Maintain office supplies and place orders when necessary.
• Assist with processing insurance requests and providing status updates as needed.
• Communicate with internal staff regarding insurance requests when necessary.
• Assist with onboarding and other HR-related administrative tasks as needed.
• Coordinate with other departments to support daily office operations.
• Maintain confidentiality of sensitive information.
• Other duties as assigned.

Skills

Strong communication

Customer service

Organizational skills

Multitasking

Team player

Independent work

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

About The Firm

Our mission: Transforming Infrastructure with Passion and Kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Prudent Engineering is an Equal Opportunity Employer.

Knowledge, Skills, And Abilities

Prudent seeks a Receptionist/Front Desk Coordinator to join our team at our Syracuse Office. The Receptionist/ Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring a professional and welcoming environment. This role would be part-time with the opportunity to grow into full time. The ideal candidate is organized, personable, and able to handle multiple tasks in a fast-paced office setting.

What You'll Be Able To Do

• Greet and assist visitors, clients, and vendors in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Maintain the front desk and common areas to ensure they are organized and presentable
• Schedule appointments, meetings, and conference room bookings
• Handle incoming and outgoing mail, packages, and deliveries
• Provide general administrative support such as data entry, filing, copying, and document preparation
• Maintain office supplies and place orders when necessary
• Assist with processing insurance requests and providing status updates as needed
• Communicate with internal staff regarding insurance requests when necessary
• Assist with onboarding and other HR-related administrative tasks as needed
• Coordinate with other departments to support daily office operations
• Maintain confidentiality of sensitive information
• Other duties as assigned.

The Minimum Requirements We Seek

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 1–3 years of administrative, receptionist, or front desk experience preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Ability to work independently and as part of a team
• Valid NYS driver’s license required

What You’ll Receive In Return

• A compensation range of $18-20 per hour
• Medical, dental, vision insurance.
• 401K with company match.
• PTO plus paid holidays.
• Unlimited opportunities to advance your career.
• Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.