Front Desk Coordinator: Welcoming Office Pro with Growth

Prudent Engineering; City of Syracuse (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company match

PTO and paid holidays

Unlimited career advancement

Job summary

Prudent Engineering seeks a Front Desk Coordinator to join our team in New York. The role serves as the first point of contact for visitors, clients, and employees, handling front desk operations, scheduling, and general administrative tasks in a fast-paced office environment.

The ideal candidate will be organized, personable, and able to manage multiple tasks while maintaining a professional appearance. Equal opportunity employer in NY State and beyond.

Qualifications

• High school diploma or equivalent; Associates/Bachelor's degree preferred.
• 1–3 years administrative/front desk experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong communication and customer service skills.
• Excellent organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to work independently and as part of a team.
• Valid NYS driver's license.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer and direct incoming phone calls and emails.
• Maintain the front desk and common areas.
• Schedule appointments, meetings, and conference room bookings.
• Handle mail, packages, and deliveries.
• Provide general administrative support (data entry, filing, copying).
• Maintain office supplies and place orders as needed.
• Assist with processing insurance requests and status updates.
• Coordinate with other departments to support daily operations
• Maintain confidentiality of sensitive information
• Other duties as assigned.

Skills

MS Office proficiency

Customer service

Communication skills

Organization & multitasking

Professional appearance

Teamwork & independence

Driver's license

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Prudent Engineering seeks a Front Desk Coordinator to join our team in New York. The role serves as the first point of contact for visitors, clients, and employees, handling front desk operations, scheduling, and general administrative tasks in a fast-paced office environment.

The ideal candidate will be organized, personable, and able to manage multiple tasks while maintaining a professional appearance. Equal opportunity employer in NY State and beyond.