Front Desk Administrator

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 34,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a polished Front Desk Administrator for a prestigious global investment management firm in Boston. This fully onsite role serves as the first point of contact for visitors, employees, and vendors, with a 3-month leave coverage assignment.

Typical duties include greeting guests, managing front desk operations, answering calls and emails, coordinating conference rooms, badge procedures, and supporting various teams.

Qualifications

• Previous receptionist or front desk experience.
• Strong communication and interpersonal skills.
• Ability to multitask in a busy office.
• Proficiency with Microsoft Office.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage front desk operations and serve as the primary point of contact for incoming inquiries.
• Answer and direct phone calls, emails, and visitor requests.
• Coordinate conference room scheduling and maintain meeting spaces.
• Assist with visitor registration, security procedures, and badge management.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Provide administrative support to various teams as needed.
• Maintain office organization, supply inventory, and common areas.
• Partner with internal departments to ensure smooth daily office operations.
• Support special projects and additional administrative tasks as assigned.

Skills

Communication

Multitasking

Organizational skills

Interpersonal skills

Professional demeanor

Tools

Microsoft Office Suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a prestigious global investment management firm in Boston, is seeking a polished and professional Front Desk Administrator to provide exceptional front desk support and serve as the first point of contact for visitors, employees, and vendors. This is a fully onsite opportunity offering $25-$30/hour (depending on experience), with a 3-month leave coverage assignment. Candidates should be flexible and open to an extension.

Job Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage front desk operations and serve as the primary point of contact for incoming inquiries.
• Answer and direct phone calls, emails, and visitor requests.
• Coordinate conference room scheduling and maintain meeting spaces.
• Assist with visitor registration, security procedures, and badge management.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Provide administrative support to various teams as needed.
• Maintain office organization, supply inventory, and common areas.
• Partner with internal departments to ensure smooth daily office operations.
• Support special projects and additional administrative tasks as assigned.

Candidate Qualifications

• Previous receptionist, front desk, administrative assistant, or customer-facing office experience.
• Strong communication and interpersonal skills with a professional demeanor.
• Ability to multitask and prioritize in a busy office environment.
• Excellent organizational skills and attention to detail.
• Comfortable interacting with executives, clients, and visitors.
• Proficiency with Microsoft Office Suite.
• Reliable, punctual, and adaptable to changing business needs.
• Ability to commit to a fully onsite schedule.

Schedule Requirements

• Monday through Thursday: shifts between 7:00 AM and 5:30 PM.
• Friday: shifts between 7:00 AM and 4:00 PM.
• Typical schedules include: 7:00 AM - 4:00 PM.
• 8:30 AM - 5:30 PM.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.