Onsite Front Desk Administrator — Reception & Office

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 34,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a polished Front Desk Administrator for a prestigious global investment management firm in Boston. This fully onsite role serves as the first point of contact for visitors, employees, and vendors, with a 3-month leave coverage assignment.

Typical duties include greeting guests, managing front desk operations, answering calls and emails, coordinating conference rooms, badge procedures, and supporting various teams.

Qualifications

• Previous receptionist or front desk experience.
• Strong communication and interpersonal skills.
• Ability to multitask in a busy office.
• Proficiency with Microsoft Office.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage front desk operations and serve as the primary point of contact for incoming inquiries.
• Answer and direct phone calls, emails, and visitor requests.
• Coordinate conference room scheduling and maintain meeting spaces.
• Assist with visitor registration, security procedures, and badge management.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Provide administrative support to various teams as needed.
• Maintain office organization, supply inventory, and common areas.
• Partner with internal departments to ensure smooth daily office operations.
• Support special projects and additional administrative tasks as assigned.

Skills

Communication

Multitasking

Organizational skills

Interpersonal skills

Professional demeanor

Tools

Microsoft Office Suite

Job description

Beacon Hill Staffing Group, LLC is seeking a polished Front Desk Administrator for a prestigious global investment management firm in Boston. This fully onsite role serves as the first point of contact for visitors, employees, and vendors, with a 3-month leave coverage assignment.

Typical duties include greeting guests, managing front desk operations, answering calls and emails, coordinating conference rooms, badge procedures, and supporting various teams.