Office Operations & Executive Support Specialist

Talentify; Memphis (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Talentify is seeking a dedicated Admin Assistant to support our Administration department. This role ensures the smooth daily operation of office functions and serves as a central point of contact for internal and external communications.

The successful candidate will bring strong work ethic, proactive problem-solving, and the ability to contribute to a productive and harmonious workplace environment.

Qualifications

• 4 to 5 years of proven experience in administrative or office support.
• Proficiency in office management software and standard administrative procedures.
• Strong organizational skills to multitask and prioritize effectively.
• Excellent written and verbal communication in English.
• Attention to detail and accuracy in all tasks.
• Ability to work collaboratively within a team while also managing independent responsibilities.

Responsibilities

• Manage daily office operations, including scheduling, correspondence, and document preparation.
• Serve as the first point of contact for visitors and telephone inquiries, ensuring a professional and welcoming atmosphere.
• Coordinate administrative tasks such as filing, data entry, and maintaining organized records systems.
• Assist with the procurement of office supplies and equipment, ensuring inventory levels are adequate.
• Facilitate communication between departments and support staff in various administrative projects.
• Handle confidential information with discretion and maintain strict data security protocols.

Skills

English communication

Organizational skills

Multitasking

Teamwork

Tools

Office management software

Job description

Talentify is seeking a dedicated Admin Assistant to support our Administration department. This role ensures the smooth daily operation of office functions and serves as a central point of contact for internal and external communications.

The successful candidate will bring strong work ethic, proactive problem-solving, and the ability to contribute to a productive and harmonious workplace environment.