Executive Administrative Assistant & Office Coordinator

Talentify; New Whiteland (IN); On-site; USD 38,000 - 46,000; Full time

Job summary

Talentify is seeking an organized Administrative Assistant to support management with clerical duties, file maintenance, scheduling, and travel arrangements. You will handle confidential records, prepare reports, and serve as a central point of contact for associates in a fast-paced environment.

The role requires at least two years of related experience and a high school diploma or equivalent; opportunity for growth and equal opportunity employer statement in the posting.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen telephone calls and visitors and redirect as needed.
• Provide information to callers with knowledge of manager's area and company policies.
• Prepare and proof reports or proposals for customers or outside agencies; take and distribute minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and travel arrangements.
• Open, review, and respond to mail; forward items as appropriate.
• Follow up on assignments delegated to managers and track status.
• Maintain confidential filing system.
• Process weekly payroll records.

Skills

Administrative support

Communication

Record keeping

Education

High School Diploma or equivalent

Job description

Talentify is seeking an organized Administrative Assistant to support management with clerical duties, file maintenance, scheduling, and travel arrangements. You will handle confidential records, prepare reports, and serve as a central point of contact for associates in a fast-paced environment.

The role requires at least two years of related experience and a high school diploma or equivalent; opportunity for growth and equal opportunity employer statement in the posting.