Administrative & Operations Coordinator

Talentify; Walnut Creek (CA); On-site; USD 48,000 - 56,000; Full time

Job summary

Talentify is seeking an Administrative Assistant to support the Community Business Director with AR/AP, payroll, HR tasks, and month-end close processes. The role includes receptionist duties, filing, data entry, and coordinating office operations.

The candidate should have a high school diploma or GED, strong MS Office skills, and the ability to handle multiple tasks with accuracy. Some driving may be required; position is on-site.

Qualifications

• High school diploma or GED required; 1–3 months related experience preferred.
• Proficient with Microsoft Office and basic internet navigation.
• Ability to read, write, and follow simple instructions.

Responsibilities

• Support Community Business Director with accounts receivable, billing statements, and aging reports.
• Assist accounts payable: code invoices and data entry into systems.
• Support payroll processes and timekeeping procedures.
• Assist HR tasks: new hire orientation, personnel files, and training records.
• Assist month-end close and account research as needed.
• Provide receptionist phone coverage.
• Order and manage office supplies.
• May drive company vehicle if required.
• Support sales by scheduling tours and answering inquiries.
• Perform other duties as needed.

Skills

Communication

Attention to detail

Time management

Data entry

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Accounts software

Internet navigation

Job description

Talentify is seeking an Administrative Assistant to support the Community Business Director with AR/AP, payroll, HR tasks, and month-end close processes. The role includes receptionist duties, filing, data entry, and coordinating office operations.

The candidate should have a high school diploma or GED, strong MS Office skills, and the ability to handle multiple tasks with accuracy. Some driving may be required; position is on-site.