Front Desk & Admin Coordinator (Hospitality + Billing)

Opensity solutions; New York (NY); Hybrid; USD 2,893,000 - 3,582,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is hiring a friendly Receptionist/Administrative Assistant to join our hybrid team. You will greet guests, manage meeting rooms, handle billing and invoicing, and support IT/AV tasks in a client-focused environment.

The role blends front desk duties with administrative and financial coordination. The ideal candidate has strong hospitality skills, experience with billing and invoicing, and proficiency in MS Office.

Qualifications

• Customer service orientation with a polished, professional presence.
• Experience with billing, invoicing, or financial data entry preferred.
• Proficiency in Microsoft Office Suite and billing software (Emburse).

Responsibilities

• Greet and assist guests, manage reception areas, and coordinate meetings and events.
• Support billing and invoicing processes, track overdue payments, and assist with monthly reconciliation.
• Provide basic IT/AV support and coordinate room tech and equipment.

Skills

Customer service

Hospitality

Multitasking

Organizational skills

Professional presence

Education

High school diploma

Associate's degree

Hospitality training

Tools

Emburse

MS Office Suite

Excel

Job description

Opensity Solutions is hiring a friendly Receptionist/Administrative Assistant to join our hybrid team. You will greet guests, manage meeting rooms, handle billing and invoicing, and support IT/AV tasks in a client-focused environment.

The role blends front desk duties with administrative and financial coordination. The ideal candidate has strong hospitality skills, experience with billing and invoicing, and proficiency in MS Office.