Administrative Assistant - Billing & Ops Support

Encore Global; Seattle (WA); On-site; USD 33,000 - 37,000; Full time

Job summary

Encore is seeking an Administrative Assistant to provide essential admin support for billing, procurement, data entry, and customer communications. The role serves as the inbound receptionist and reports to the Director of Event Technology.

The position is based in a hotel/convention center environment with irregular hours. Requirements include a High School Diploma/GED, proficiency in Microsoft Office, and at least 1 year of administrative experience; hospitality background is a plus.

Qualifications

• High School Diploma or GED required.
• Proficient in Microsoft Office and web-based applications.
• Professional proactive demeanor and excellent written/verbal communication.
• Hospitality experience preferred and 1+ year in administrative support.

Responsibilities

• Review orders for accuracy to ensure invoicing readiness.
• Enter invoices and purchase orders into Encore’s procurement system and track POs.
• Enter data into CRM and billing systems; reconcile payments.
• Answer inbound calls as primary receptionist and process exhibit orders and payments.

Skills

Professional demeanor

Excellent communication

Team player

Education

High School Diploma/GED

Tools

Microsoft Office

CRM system

Job description

Encore is seeking an Administrative Assistant to provide essential admin support for billing, procurement, data entry, and customer communications. The role serves as the inbound receptionist and reports to the Director of Event Technology.

The position is based in a hotel/convention center environment with irregular hours. Requirements include a High School Diploma/GED, proficiency in Microsoft Office, and at least 1 year of administrative experience; hospitality background is a plus.