Founding Operations & Executive Assistant Lead

Mintive; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Equity

Direct access to founders

Health benefits

Job summary

Mintive, an early-stage company in the SF Bay Area, is seeking an Operations/Executive Assistant to keep the founders' time and offices running smoothly. You will own calendars, triage requests, resolve conflicts, and ensure nothing drops while supporting our San Mateo and SF offices.

As an early ops hire, you’ll work cross-functionally, build agentic workflows, and maintain trust and discretion. The role is hybrid in the Bay Area, with opportunities to shape the operations function as the

Qualifications

• Experience in admin, coordinator, or team assistant roles.
• Ability to handle sensitive information with discretion.
• Strong calendar and time-management skills.
• Comfort with vendors, space, and office operations.
• Willingness to learn and implement AI-enabled workflows.

Responsibilities

• Own founders' calendars and protect focus time.
• Triage requests and resolve conflicts before they reach execs.
• Support SF and San Mateo offices: space, supplies, vendors, visitors.
• Work cross-functionally to keep the team on schedule.
• Help build and improve ops processes and workflows.

Skills

Calendar management

Executive support

Discretion

Office operations

Vendor management

AI-native workflows

Cross-functional collaboration

Fast learner

Tools

CRM

Spreadsheets

Office tools

Job description

Mintive, an early-stage company in the SF Bay Area, is seeking an Operations/Executive Assistant to keep the founders' time and offices running smoothly. You will own calendars, triage requests, resolve conflicts, and ensure nothing drops while supporting our San Mateo and SF offices.

As an early ops hire, you’ll work cross-functionally, build agentic workflows, and maintain trust and discretion. The role is hybrid in the Bay Area, with opportunities to shape the operations function as the