Founding Executive Assistant & Office Ops Lead

MintMCP; San Mateo (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Meaningful equity

Direct access to founders

Health benefits

Job summary

Mintive is seeking an experienced executive assistant/office manager to keep the founders' calendars and the San Mateo and SF offices running smoothly. You will triage requests, protect focus time, resolve conflicts, and coordinate space, vendors, and visitors.

You’ll work cross-functionally to keep the wider team on schedule, with trust and discretion at the core. As an early ops hire in a fast-moving AI-native startup, you’ll build agentic workflows in our product and help scale the operations

Qualifications

• 2–4 years as an admin, coordinator, or team assistant.
• High judgment and discretion handling calendars, sensitive information.
• Calm under interruptions; able to assert boundaries with executives.
• Highly detail-oriented and organized; avoids dropped tasks.
• Fast learner, AI-native; eager to build workflows rather than repeat tasks.
• Desire to grow and learn new parts of the job.

Responsibilities

• Own founders' calendars and protect their focus time.
• Triage a constant stream of requests; resolve conflicts before they reach executives.
• Support San Mateo and SF offices: space, supplies, vendors, visitors.
• Work cross-functionally to keep the wider team on schedule.
• Bring trust and discretion to a fast-moving, AI-native environment.

Skills

Calendar management

Discretion

Executive coordination

Attention to detail

AI-native / automation mindset

Cross-functional collaboration

Tools

CRM

Spreadsheets

Automation tooling

Job description

Mintive is seeking an experienced executive assistant/office manager to keep the founders' calendars and the San Mateo and SF offices running smoothly. You will triage requests, protect focus time, resolve conflicts, and coordinate space, vendors, and visitors.

You’ll work cross-functionally to keep the wider team on schedule, with trust and discretion at the core. As an early ops hire in a fast-moving AI-native startup, you’ll build agentic workflows in our product and help scale the operations