Executive Assistant & Office Operations Lead

IDLER; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Relocation assistance

Healthcare

401(k)

15 days PTO per year

Free meals in office

Job summary

Idler in San Francisco is seeking an exceptional Executive Assistant to anticipate needs and smooth operations for the founding team. You will manage hospitality, logistics, travel, and events, ensuring guests feel cared for and teams stay focused on their work.

This role is in-person five days a week in Potrero Hill, with meals, relocation assistance, healthcare, and 401(k). You’ll build systems, negotiate vendors, and help new hires settle in as we grow.

Qualifications

• Two or more years supporting an executive, founder, or small team.
• Experience managing a budget and negotiating with vendors.
• Clear, warm writing for candidates, guests, and vendors.
• Systems for tracking commitments and deadlines.

Responsibilities

• Plan travel for the co-founders and the team — book flights, hotels, ground transport, and have backup plans.
• Run the moments that matter — plan team dinners, offsites, onboardings, and events.
• Host candidates and visitors — build schedules, book hotels, arrange meals, and greet arrivals.
• Remember people — track what others care about and tailor gifts or books.
• Look after the office and vendors — snacks, coffee, supplies, and setup for new hires.
• Take on whatever matters most that week — dinner reservations, expenses, events, desk rearrangements.
• Build systems rather than one-off solutions — document what works.

Skills

Executive support

Budget management

Vendor negotiations

Clear warm writing

Tracking commitments

Job description

Idler in San Francisco is seeking an exceptional Executive Assistant to anticipate needs and smooth operations for the founding team. You will manage hospitality, logistics, travel, and events, ensuring guests feel cared for and teams stay focused on their work.

This role is in-person five days a week in Potrero Hill, with meals, relocation assistance, healthcare, and 401(k). You’ll build systems, negotiate vendors, and help new hires settle in as we grow.