Strategic Executive Assistant & Operations Lead

Bloom Talent; San Francisco (CA); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Benefits for you and dependents

401K with 6% match

Flexible PTO

Monthly wellness stipend

Covered rides to office

All meals provided

Job summary

Bloom Talent in San Francisco's Financial District seeks an Executive Assistant & Operations to support the Co-Founder & CEO in a fast-paced, in-office role. You will own the CEO's calendar and inbox, host investors and candidates, coordinate travel, and manage the end-to-end office program, including meals and vendor relations.

The role requires proactive, high-energy collaboration with a detail-oriented mindset; expect long hours and a hands-on office environment five days a week.

Qualifications

• 3+ years supporting a founder/CEO in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Own the CEO's calendar end to end, managing priorities and protecting focus time.
• Manage the CEO's inbox and triage correspondence.
• Coordinate and host external guests including investors, partners, and candidates.
• Prepare materials, context, and logistics ahead of key meetings.
• Book and manage business travel including flights and hotels.
• Provide light personal support, including family logistics.
• Run the office day-to-day including meals, pantry, and vendor relations.
• Keep the space polished and optimize the office environment.
• Serve as the main contact with building management for service requests.
• Drive end-to-end office improvement projects with vendors and approvals.
• Plan weekend/off-hours logistics including deliveries and installations.
• Identify opportunities to automate and optimize operations across the team.

Skills

Organizational skills

Proactivity

Communication

Calendar management

Stakeholder management

Tools

Google Workspace

Slack

Notion

Expense platforms

Calendaring systems

Job description

Bloom Talent in San Francisco's Financial District seeks an Executive Assistant & Operations to support the Co-Founder & CEO in a fast-paced, in-office role. You will own the CEO's calendar and inbox, host investors and candidates, coordinate travel, and manage the end-to-end office program, including meals and vendor relations.

The role requires proactive, high-energy collaboration with a detail-oriented mindset; expect long hours and a hands-on office environment five days a week.