Floater Pool

Beacon Hill; New York (NY); Hybrid; USD 55,104 - 82,656; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

A global private equity firm is seeking a Long-Term Temporary Assistant in New York City to provide seamless administrative support to executives. The role requires calendar management, travel coordination, and excellent communication skills. The hours are generally 9am-6pm, with in-office work Monday-Thursday and flexibility for remote work on Fridays. Candidates should have over 5 years of experience in administrative roles, with proficiency in Microsoft Office tools and a collaborative attitude. Competitive pay range is $40.00/hr - $60.00/hr.

Qualifications

• 5+ years of administrative support experience or relevant education.
• Ability to thrive in a fast-paced work environment.
• Strong initiative and ownership of responsibilities.
• Exemplary interpersonal skills for handling sensitive situations.
• Superb written and verbal communication skills.

Responsibilities

• Manage extensive calendars and schedule meetings.
• Handle conflicting needs and follow-through on projects.
• Screen calls and greet guests professionally.
• Arrange complex travel plans and itineraries.
• Prepare letters, memos, and routine correspondence.

Skills

Administrative support

Calendar management

Communication skills

Flexibility

Detail-oriented

Team collaboration

Microsoft Outlook

Excel proficiency

Experience in finance industry

Education

5+ years of administrative support experience

Tools

SAP Concur

Microsoft Word

Microsoft PowerPoint

Job description

This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $60.00/hr

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed.

Responsibilities:

• Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met.
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Screen incoming calls and greet guests in a professional and courteous manner
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Schedule and organize conferences and off-sites including all related logistics
• Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system
• Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed
• Provide phone coverage and back up assistance
• Perform other ad hoc tasks as assigned and required

Qualifications:

• 5+ years of administrative support experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast‑paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines
• Ability to shift gears independently and demonstrate flexibility in different coverage assignments
• Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
• Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required
• Team‑oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
• Working knowledge of office administrative procedures and operating standard office equipment
• Experience supporting a group of executives in a corporate environment highly preferred
• Experience in finance industry is a preferred but not required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefites Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Administrative