Temporary Administrative Assistant

Beacon Hill Staffing Group, LLC; Wellesley (MA); On-site; USD 60,000 - 68,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Administrative Assistant to join a higher education institution in Wellesley, MA. This fully onsite role supports the Career Development Center and serves as the first point of contact for students, faculty, employers, and staff.

The position requires 2–4 years of administrative experience, strong customer service, and proficient MS Office skills. It offers a consistent schedule, Monday–Friday, and potential for extension beyond December

Qualifications

• High School Diploma required.
• 2-4 years of administrative assistant or related experience.
• Strong customer service skills and professional demeanor.
• Excellent typing, editing, and proofreading abilities.
• Proficiency with Microsoft Office Suite and comfort learning new technologies and systems.
• Strong organizational, multitasking, communication, and interpersonal skills.

Responsibilities

• Serve as the primary point of contact for visitors, students, faculty, staff, and employers.
• Answer and screen phone calls, emails, and inquiries, directing individuals appropriately.
• Provide administrative support including document preparation, filing, billing, supply ordering, and office coordination.
• Manage departmental email communications and ensure timely responses.
• Draft, edit, proofread, and prepare correspondence, reports, and other materials.
• Maintain electronic and paper filing systems, databases, and records.
• Coordinate calendars, meetings, and scheduling activities.
• Arrange travel logistics, accommodations, and transportation for staff.
• Support budget tracking, recordkeeping, and reporting activities.
• Coordinate special events, meetings, and departmental projects.
• Assist with onboarding, scheduling, and supervision of student employees.
• Participate in team meetings, training, and departmental initiatives.
• Complete additional administrative projects and duties as assigned.

Skills

Customer service

Office coordination

Typing/Editing

Microsoft Office

Organizational skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Administrative Assistant

This Administrative Assistant opportunity offers $31/hour, Monday-Friday, 8:30am-4:30pm in Wellesley, MA with a higher education institution. The assignment is expected to run through December 11th, with potential for extension. This fully onsite position supports a Career Development Center and is ideal for an experienced administrative professional who enjoys serving as the first point of contact, managing office operations, and supporting students, faculty, employers, and staff in a fast-paced environment.

Key Responsibilities:

• Serve as the primary point of contact for visitors, students, faculty, staff, and employers


• Answer and screen phone calls, emails, and inquiries, directing individuals appropriately


• Provide administrative support including document preparation, filing, billing, supply ordering, and office coordination


• Manage departmental email communications and ensure timely responses


• Draft, edit, proofread, and prepare correspondence, reports, and other materials


• Maintain electronic and paper filing systems, databases, and records


• Coordinate calendars, meetings, and scheduling activities


• Arrange travel logistics, accommodations, and transportation for staff


• Support budget tracking, recordkeeping, and reporting activities


• Coordinate special events, meetings, and departmental projects


• Assist with onboarding, scheduling, and supervision of student employees


• Participate in team meetings, training, and departmental initiatives


• Complete additional administrative projects and duties as assigned

Qualifications:

• High School Diploma required


• 2-4 years of administrative assistant or related experience


• Strong customer service skills and professional demeanor


• Excellent typing, editing, and proofreading abilities


• Proficiency with Microsoft Office Suite and comfort learning new technologies and systems


• Strong organizational, multitasking, communication, and interpersonal skills


• Ability to maintain confidentiality and handle sensitive information


• Basic supervisory experience or skills preferred


• Experience working with diverse populations and stakeholders


• Strong critical thinking and problem-solving abilities


• Adaptable, flexible, and able to manage multiple priorities effectively


• Valid U.S. Driver's License with an acceptable driving record required

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)