Office Associate

Beacon Hill; Boston (MA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

100% employer-paid medical and dental coverage

Free daily lunch

High-quality work-from-home setup

Job summary

A boutique investment firm is seeking an Office Associate to maintain daily operations and create a welcoming environment. The ideal candidate will have strong administrative or customer service experience, alongside excellent communication skills. This role involves organizing supplies, managing office access, and supporting various administrative tasks in a collaborative setting. Benefits include 100% employer-paid medical and dental coverage and free daily lunches.

Qualifications

• Experience in office operations, administration, or customer-facing environments.
• Ability to manage office access and liaise with building services.
• Experience with organizing workspace and maintaining records.

Responsibilities

• Support day-to-day office operations and maintain workspace.
• Coordinate supplies, mail, and deliveries.
• Manage incoming calls and greet guests.
• Assist with scheduling and ad-hoc projects.

Skills

Strong communication

Multitasking

Professional polish

Flexible attitude

Education

Degree (preferred)

Job description

Office Associate to $70K - Be the Steady Force Behind a High-Performing Team!

Our client, a small boutique investment firm, is seeking an Office Associate to keep daily operations running smoothly and ensure a polished, welcoming environment for employees and guests. In this role, you'll support essential office operations, coordinate daily logistics, and provide administrative support across a close-knit team. This position is ideal for someone with administrative or strong customer service/hospitality experience who brings maturity, flexibility, and a can‑do mindset.

• Work Model: In Office
• Degree: Preferred
• Responsibilities include supporting day‑to‑day office operations and maintaining an organized, well‑stocked workspace; coordinating supplies, mail, deliveries, and shared‑space upkeep; managing office access and liaising with building services and vendors; arranging daily lunches and occasional catering needs; greeting guests and managing incoming calls; maintaining physical and digital records; assisting with expense coordination and general administrative tasks; supporting scheduling and ad‑hoc projects as needs evolve.
• The ideal candidate possesses experience in office operations, administration, hospitality, or customer‑facing environments; strong communication and follow‑through; professional polish and sound judgment; the ability to multitask and shift seamlessly between tasks ranging from administrative coordination to hands‑on office support; a proactive, flexible attitude suited to a fast‑moving, small‑team environment.

Enjoy exceptional benefits including 100% employer‑paid medical and dental coverage, free daily lunch, and a high‑quality work‑from‑home setup - offered within a highly collaborative office.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.