Executive Assistant - $38-$41/hr - DC

Beacon Hill Staffing Group, LLC; Washington (District of Columbia); On-site; USD 79,000 - 85,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Washington, DC is seeking an experienced Executive Assistant to support senior leadership on a temporary-to-permanent basis. The role focuses on managing calendars, coordinating initiatives, and preparing materials for internal and external audiences.

This onsite position requires 5+ years of EA experience, strong calendar management, travel planning, and proficiency with Microsoft Office, Google Suite, and Gemini AI.

Qualifications

• 5+ years of Executive Assistant experience required.
• Experience supporting executive leadership in a fast-paced environment.
• Strong calendar management, project coordination, travel planning, and administrative operations experience.
• Advanced proficiency in Microsoft Office, Google Suite, and Gemini AI required.
• Experience supporting nonprofit, labor, advocacy, association, or mission-driven organizations preferred.

Responsibilities

• Provide high-level administrative support to senior leadership, managing schedules, priorities, and day-to-day operations.
• Assist with coordinating initiatives and projects by monitoring timelines, tracking deliverables, and supporting implementation efforts.
• Create and edit business documents, presentations, reports, and correspondence for internal and external audiences.
• Support the planning and execution of meetings, events, and leadership activities, including preparation of agendas and related materials.
• Coordinate travel arrangements, process reimbursements, and maintain organized records and documentation.
• Serve as a liaison across departments and with external contacts, ensuring professional communication and efficient follow-up.
• Identify opportunities to improve workflows, anticipate administrative needs, and provide general support for ongoing organizational initiatives.

Skills

High-level admin support

Calendar management

Project coordination

Travel planning

Administrative operations

Communication

Tools

Microsoft Office

Google Suite

Gemini AI

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a large union, is seeking an Executive Assistant to support senior leadership on a temporary-to-permanent basis in Washington, D.C.

About the job

• Provide high-level administrative support to senior leadership, managing schedules, priorities, and day-to-day operations.
• Assist with coordinating initiatives and projects by monitoring timelines, tracking deliverables, and supporting implementation efforts.
• Create and edit business documents, presentations, reports, and correspondence for internal and external audiences.
• Support the planning and execution of meetings, events, and leadership activities, including preparation of agendas and related materials.
• Coordinate travel arrangements, process reimbursements, and maintain organized records and documentation.
• Serve as a liaison across departments and with external contacts, ensuring professional communication and efficient follow-up.
• Identify opportunities to improve workflows, anticipate administrative needs, and provide general support for ongoing organizational initiatives.

About you

• 5+ years of Executive Assistant experience is required
• Demonstrated experience supporting executive leadership in a fast-paced environment
• Strong calendar management, project coordination, travel planning, and administrative operations experience
• Advanced proficiency in Microsoft Office, Google Suite, and Gemini AI required
• Experience supporting nonprofit, labor, advocacy, association, or mission-driven organizations preferred

About the position

• Start Date: ASAP
• Duration: Temp-to-Perm
• Hourly Pay: $38-$41/hr
• Conversion Salary: $85,000-$96,500, depending on experience
• Schedule: 9:00 AM-4:00 PM, with flexibilty to work overtime when required.
• 100% onsite in Washington, DC
• Metro Accessible!
• Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
• California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)