Senior Executive Assistant

Beacon Hill; San Francisco (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Leave programs

Job summary

Beacon Hill is seeking a sharp, experienced Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm in San Francisco. This high-touch role requires exceptional organization, discretion, judgment, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, maintain Salesforce records, and partner with cross-functional administrative teams on

Qualifications

• 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support.
• Experience supporting C-level or senior executives within investment banking, consulting, financial services, or a similarly fast-paced professional environment.
• Highly organized with strong attention to detail and the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, professionalism, and sound judgment.
• Proactive, self-motivated, and solutions-oriented.
• Strong executive presence and confidence interacting with senior-level internal and external stakeholders.
• Positive, team-oriented attitude with a willingness to jump in wherever needed.
• Ability to work independently, anticipate challenges, and develop thoughtful solutions.
• Strong emotional intelligence and ability to navigate sensitive or complex situations diplomatically.

Responsibilities

• Proactively manage complex, high-volume calendars with both internal and external stakeholders.
• Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours.
• Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized.
• Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items.
• Build strong relationships across the firm and collaborate closely with other administrative and support professionals.
• Identify and implement processes that improve administrative efficiency and organization.
• Prepare and process monthly expense reports.
• Remain flexible and responsive to time-sensitive requests.
• Provide discreet support with select personal administrative matters as needed.
• Assist with special projects and additional responsibilities as they arise.

Skills

Executive support

Calendar management

Travel coordination

Discretion & judgment

Communication skills

Relationship management

Problem solving

Independently work

Emotional intelligence

Adaptability

Tools

Microsoft Office

Salesforce

Job description

The Opportunity

Our client is seeking a sharp, experienced, and highly professional Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm. This is a high-touch role supporting executives in a fast-paced, dynamic environment and requires exceptional organization, discretion, judgment, and the ability to anticipate needs.

In addition to core executive support, this person will assist with data management, operational needs, and special projects while partnering closely with other administrative professionals across the firm.

Key Responsibilities

• Proactively manage complex, high-volume calendars with both internal and external stakeholders
• Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours
• Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized
• Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items
• Build strong relationships across the firm and collaborate closely with other administrative and support professionals
• Identify and implement processes that improve administrative efficiency and organization
• Prepare and process monthly expense reports
• Remain flexible and responsive to time-sensitive requests
• Provide discreet support with select personal administrative matters as needed
• Assist with special projects and additional responsibilities as they arise

Qualifications

• 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support
• Experience supporting C-level or senior executives within investment banking, consulting, financial services, or a similarly fast-paced professional environment
• Highly organized with strong attention to detail and the ability to manage multiple competing priorities
• Excellent written and verbal communication skills
• High level of discretion, integrity, professionalism, and sound judgment
• Proactive, self-motivated, and solutions-oriented
• Strong executive presence and confidence interacting with senior-level internal and external stakeholdersPositive, team-oriented attitude with a willingness to jump in wherever needed
• Ability to work independently, anticipate challenges, and develop thoughtful solutions
• Strong emotional intelligence and ability to navigate sensitive or complex situations diplomatically
• Advanced proficiency with Microsoft Office; Salesforce experience preferred
• Familiarity with AI tools and an interest in using technology to improve efficiency and streamline workflows is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information:

• medical
• dental
• vision
• federal and state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.