Finance & Operations Administrative Assistant

Talentify; Mobile (AL); On-site; USD 30,000 - 46,000; Full time

Job summary

BELFOR is seeking an administrative professional to support a field office. The role handles front desk duties, mail and phone routing, and supports accounts payable/receivable processes. You will coordinate with estimators and management, maintain vendor lists, and ensure compliance with internal standards.

The position requires attention to detail, the ability to work under deadlines, and safeguarding confidential information. Prior experience with JD Edwards and related ERP systems is a plus.

Qualifications

• Front desk management and mail distribution
• Accounts Payable: invoices and check requests
• Accounts Receivable: customer payments and deposits
• Customer service principles and practices
• Ability to work under time constraints
• Attention to detail and safeguarding information

Responsibilities

• Maintaining an organized workspace reflecting BELFOR practices and standards
• Timely creation of new jobs in JD Edwards
• Maintain up-to-date job files for estimator/GM review
• Use JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly reconciliation of AP statements
• Maintain customer files in digital and physical formats
• Attend BELFOR operations and safety training courses

Job description

BELFOR is seeking an administrative professional to support a field office. The role handles front desk duties, mail and phone routing, and supports accounts payable/receivable processes. You will coordinate with estimators and management, maintain vendor lists, and ensure compliance with internal standards.

The position requires attention to detail, the ability to work under deadlines, and safeguarding confidential information. Prior experience with JD Edwards and related ERP systems is a plus.