Administrative & Accounts Support Specialist

BELFOR; Florida; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR is seeking a detail-oriented administrative professional to support a field office, handling mail and front desk duties, accounts payable/receivable, and payroll review as needed.

Responsibilities include creating jobs in JD Edwards, maintaining vendor lists, reconciling AP statements, and ensuring compliant operations. The role requires organization, accuracy, and timely communication within BELFOR standards.

Qualifications

• Understand accounts payable, accounts receivable and vendor management processes.
• Capable of handling mail, phone calls and front-desk duties with professionalism.
• Awareness of company policies and ability to maintain confidential information.

Responsibilities

• Maintaining an organized workspace reflecting BELFOR practices, processes and standards.
• Timely creation of new jobs in JD Edwards as required.
• Organizing and maintaining current job files for estimator/GM review.
• Using JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Customer file maintenance; digital and physical filing systems.
• Attend BELFOR sponsored operations and safety trainings as required.

Skills

Front desk management

Accounts Payable

Accounts Receivable

Customer service

Time management

Attention to detail

Vendor management

Tools

JD Edwards

BCS

Job description

BELFOR is seeking a detail-oriented administrative professional to support a field office, handling mail and front desk duties, accounts payable/receivable, and payroll review as needed.

Responsibilities include creating jobs in JD Edwards, maintaining vendor lists, reconciling AP statements, and ensuring compliant operations. The role requires organization, accuracy, and timely communication within BELFOR standards.