Administrative Assistant - Front Desk & Finance

DVS V3; Town of Florida (NY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR is seeking an administrative professional for a field-office role. You will handle incoming mail and calls, direct inquiries, and manage key finance tasks including AP/AR and payroll review as needed.

An organized work style and adherence to BELFOR practices are required. Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists, and ensuring compliance with vendor requirements.

Qualifications

• Front desk handling including phone calls and visitors.
• Understanding of accounts payable and accounts receivable processes.
• Ability to work under time constraints and meet deadlines.
• Experience with customer service principles and practices.
• Attention to detail and safeguarding others' property and information.

Responsibilities

• Maintaining an organized workspace to reflect BELFOR standards.
• Timely creation of new jobs in JD Edwards as required.
• Organizing and maintaining an up-to-date job file for estimator/GM review.
• Using JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Customer file maintenance; digital database and physical files.
• Attend BELFOR operations and safety training sessions.

Skills

Customer service

Time management

Attention to detail

Safeguarding information

Tools

JD Edwards

BCS

Job description

BELFOR is seeking an administrative professional for a field-office role. You will handle incoming mail and calls, direct inquiries, and manage key finance tasks including AP/AR and payroll review as needed.

An organized work style and adherence to BELFOR practices are required. Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists, and ensuring compliance with vendor requirements.