Finance & Administrative Coordinator

belforusa; Mobile (AL); On-site; USD 30,000 - 40,000; Full time

Job summary

BELFOR USA is seeking an organized administrative assistant in a field office to manage mail, phones, and front-desk duties while supporting AP, AR, job cost review and payroll oversight as needed. Responsibilities include keeping the workspace tidy, creating new jobs in JD Edwards, maintaining vendor lists with JD Edwards and BCS, and ensuring vendor compliance and timely AP reconciliations.

Candidates should demonstrate strong customer service, time management and detail orientation, with

Qualifications

• Experience in administrative support and front-desk duties.
• Familiar with AP/AR processes and payroll review.
• Strong customer service and time-management skills.

Responsibilities

• Maintaining an organized workspace to reflect BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining up-to-date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Skills

Customer service

Time management

Attention to detail

Tools

JD Edwards

BCS

Job description

BELFOR USA is seeking an organized administrative assistant in a field office to manage mail, phones, and front-desk duties while supporting AP, AR, job cost review and payroll oversight as needed. Responsibilities include keeping the workspace tidy, creating new jobs in JD Edwards, maintaining vendor lists with JD Edwards and BCS, and ensuring vendor compliance and timely AP reconciliations.

Candidates should demonstrate strong customer service, time management and detail orientation, with