Operations & Finance Admin Specialist

Talentify; Troy (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

BELFOR is seeking a detail-oriented administrative professional in Troy, MI to handle front desk operations, mail and phone routing, and support key financial processes in a field office environment. Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists with JD Edwards and BCS, reconciling AP, and supporting AR and payroll review as needed.

The role emphasizes accuracy, confidentiality, and timely communication with Estimator/General Manager teams.

Qualifications

• Maintains front desk functions and handles phone calls, visitors, and mail distribution.
• Understanding and applying accounts payable processes (sorting, matching, scanning invoices).
• Accounts receivable: receiving payments and depositing funds to the correct accounts.
• Strong customer service principles and practices.

Responsibilities

• Maintain an organized workspace reflecting BELFOR practices and standards.
• Timely creation of new jobs in JD Edwards as required.
• Organize and maintain up-to-date job files for Estimator/General Manager review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Customer file maintenance; digital and physical filing system.
• Attend BELFOR-sponsored operations and safety training courses as required.

Skills

Customer service

Attention to detail

Time management

Communication

Tools

JD Edwards

BCS

Job description

BELFOR is seeking a detail-oriented administrative professional in Troy, MI to handle front desk operations, mail and phone routing, and support key financial processes in a field office environment. Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists with JD Edwards and BCS, reconciling AP, and supporting AR and payroll review as needed.

The role emphasizes accuracy, confidentiality, and timely communication with Estimator/General Manager teams.